Management Team Assistant
EcoTeploTrade / ЕкоТаплоТрейд
5 днів тому
source : АГРОКАР’ЄРА

EcoTeploTrade company is an official exclusive agent / distributor of HeatMatrix Group B /

The Netherlands) on the territory of Ukraine /

We are promoting innovative polymer heat-exchanger (HeatMatrix LUVO for gas-gas applications) which can be applied for increasing the efficiency of industrial boilers, (refinery) furnaces, biogas CHP, biomass ovens, incinerators, industrial dryers, spray-dryers, etc /

It is ideally suited to work with flue gasses which are corrosive and / or have fouling in it due to the use of special high temperature and highly corrosive resistant plastic /

  • Job purpose : Provide administrative support to Management Team (general manager and 11 departments' heads);Organize company events for Kiev and regional offices staff, participate in organization of trainings, workshops;
  • Organize accommodation for foreign company visitors;Provide translation of documents, interpret during the meetings;Participate in HR department projects /

  • Main responsibilities : Support to General Manager (foreigner) : Organize meetings / business dinners, keep / monitor / update GM's calendar in Outlook;
  • Interpret during the meetings (consecutive English / Russian and vice versa interpretation);Translate documents, articles, emails (Russian / English & English / Russian (Ukrainian));
  • Search for necessary information for meetings preparation upon GM's request;Send email messages on GM's behalf upon request;
  • Arrange visas, business trips (tickets, hotels) and prepare necessary reporting documents in this regard /

  • Support to Management Team members : Arrange visa support;Order tickets, book hotels and arrange transfers;Register for conferences, control invoice payments, prepare respective reporting documents;
  • Arrange external business lunches / dinners, prepare expense reports on representative expenses for Management Team members;
  • Arrange Management Team meetings (biweekly), take minutes (action list) of each Management Team meeting, follow up with Management Team members for timely update of the action items list by them /

    Sign documents for staff with GM and Financial Director on daily basis /

    Accommodation for foreign company visitors : Prepare presentations, schedule and organize meetings;Book hotels and taxi;Organize business lunches /

  • Company events organization for Kiev and regional offices staff, participation in organization of trainings, workshops : Arrange tenders among event agencies in accordance with the company's procedures, participate in negotiations with suppliers;
  • Prepare / arrange execution of the agreements with contractors, control payments;Prepare respective expense reports in relation to the events (orders, programs, cost estimates, etc /

  • Requirements (education, skills and experience) : Higher education;Knowledge of English language (fluent / upper-intermediate level) is a must;
  • Excellent PC skills (experienced user of Excel, PowerPoint) and office equipment;Knowledge of business correspondence standards;
  • Excellent communication and organization skills, responsible & independent person;Strong prioritizing and multitasking skills;
  • Ability to work under pressure;Experience of work at similar position - minimum 3 years /

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