Executive Officer to the Deputy Chief Monitor
Executive Officer to the Deputy Chief Monitor
Organization : OSCE - Organization for Security and Co-operation in Europe
Grade : Mid level, S-2, Seconded Position - Open for OSCE's 57 participating States
Occupational Groups : Managerial positions
Closing Date : 2019-10-02
General Minimum Requirements
The general minimum requirements for working with the OSCE are :
Excellent physical condition
Possession of a valid automobile driving license and ability to drive using manual transmission
Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure
Field of Expertise Requirements
The general minimum requirements for working in this field of expertise are :
Diplomatic experience or experience working in political affairs with international organizations or governments
Experience in preparing analytical reports
Excellent communication and drafting skills
Knowledge of regional political history and developments
Diplomatic and negotiating skills
Some knowledge of the OSCE principles and commitments
Level of Professional Competence Requirements
Furthermore, this level of responsibility requires the following :
First-level university education in international studies, public policy, political science or law or related fields.
Minimum 6 years of relevant professional experience
Mission Specific Requirements
Additionally, this particular post has specific requirements :
At least six years of relevant professional experience in public service and / or international organizations;
Demonstrated political and diplomatic skills as well as knowledge of protocol;
Excellent organizational, analytical, communication and interpersonal skills;
Ability to brief complex plans comprehensively, accurately and coherently;
Professional fluency in the English language, both oral and written with strong briefing and drafting skills;
Ability to cope with physical hardship and willingness to work extra and long working hours over an extended period and in an environment with limited infrastructure;
proven resilience to high stress environment;
Ability to cope with frequent and irregular travel, often at very short notice;
Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds, whilst maintaining impartiality and objectivity;
Flexibility and adaptability;
Ability to operate Windows applications, including word processing and email.
Experience in working in Eastern Europe / Ukraine and / or knowledge of the region;
Experience in working in a front office;
Experience with the UN common system and / or other international organizations;
Working knowledge of the Ukrainian and / or Russian language(s).
Tasks and Responsibilities
The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM.
We encourage qualified applicants, especially women to apply for this position.
If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.
Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station.
This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement.
Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.
Under the supervision of the Deputy Chief Monitor (DCM), the Executive Officer to DCM performs the following duties :
Serving as a principal point of contact for the DCM, co-ordinating and following up, inter alia, with OSCE senior staff, OSCE Secretariat, OSCE Field Operations, other international organizations and diplomatic missions on matters that concern DCM’s activities and the Mission’s programmes;
Co-ordinating preparations for meetings attended by the DCM and ensure follow-up to DCM taskings; and co-ordinating incoming requests from external agencies and the Mission’s staff;
ensuring that timely and appropriate action is made, such as initiating meetings for DCM, compiling inputs and preparing draft responses;
Providing organizational and administrative assistance and advice to DCM for the smooth running of the immediate Office;
assisting in the co-ordination of visits of the OSCE Chairperson-in-Office, Secretary General and other high-ranking OSCE officials;
Attending meetings with DCM as appropriate and accompanying them on travel within and outside of the Mission area;
Attending internal and external meetings on behalf of DCM to obtain the information necessary for fostering the Mission’s activities;
Reviewing documents, reports and letters prepared for signature by DCM in order to ensure quality and accuracy in substance;
Performing other duties as assigned.
For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see
The OSCE is committed to diversity and inclusion within its workforce, and encourages the nomination of qualified female and male candidates from all national, religious, ethnic and social backgrounds.
Please note that nationals or permanent residents of the country of the duty station are not eligible to apply.
Candidates should, prior to applying, verify with their respective nominating authority to which extent financial remuneration and / or benefit packages will be offered.
Please apply to your relevant authorities several days prior to the deadline expiration to ensure timely processing of your application.
Delayed nominations will not be considered.