FINANCE OFFICER
Premiere Urgence Internationale
Киев,Круглоуниверситетская
1 днів тому
source : find-job.com.ua

Finance Officer

Premiere Urgence Internationale (PUI) is a non-profit, non-political and non-religious humanitarian NGO. PUI started humanitarian intervention in Ukraine in February 2015.

The missions objectives are to improve or restore equitable access to primary health care for the local and displaced population affected by the military conflict and to improve their living conditions by covering their fundamental needs.

QUALIFICATIONS :

Education Degree : Masters degree (specialists degree) in Accounting and Auditing / Finance or other related field.

Work experience : At least 2 years experience in finance or other related field.

Language Skills : Fluent in Ukrainian, Russian, and upper intermediate (B2 according to the Common European Framework of Reference for Languages) level in English (speaking / reading / writing).

  • Knowledge & skills : Standard manuals, guidance papers and other materials regarding the accounting management, book keeping and financial statements;
  • basics of accounting policy, systems and forms of accounting, reporting and control. Good critical thinking; Ability to synthesis a wide scope of information.

    Solid organizational skills, excellent communication and interpersonal skills. Solid programmatic, financial, and organizational planning skill is highly desirable.

    Computer skills : Excellent knowledge of Microsoft Office (with focus on Excel and Word). Experience in accounting software would be an asset.

    ACTIVITIES :

    Accounting management

  • Prepare payment vouchers for all payments through the bank and cash; make sure payee, project codes, budget lines, invoice date and other related information are correct;
  • Ensure payment vouchers approved by Head of Mission, Administrative and Financial Coordinator before making any payment;
  • Make pre-review of supporting documents provided by other departments for payment, make sure the full package available (PRs, POs, contracts, GRNs, act of acceptance, invoices etc.);
  • To check, before recording any entry, that the invoices and records are compliant with PUI regulations and procedures and with Ukrainian legal standards;
  • Liaise with other departments in case of any errors in documents or missing of supporting documents that has been provided for the payment;
  • Record all expenses in the excel cashbook on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc.);
  • Follow allocation table of last updated FFU to register daily expenses in the excel cashbook;
  • Prepare documentation and make necessary adjustments in the SAGA (accounting system) software in case of reallocation of any transaction;
  • To check, before recording any entry, that the invoices and records are compliant with PUI regulations and procedures and with Ukrainian legal standards;
  • Support Finance Manager in consolidation of accounting for monthly closure as per PUI and local legislation requirements;
  • Assist Finance Manager in preparation of the monthly closing package to headquarter;
  • To issue vouchers from our internal accounting software and to properly archive them with the corresponding accounting documents after a final verification of receipts;
  • To support the field office on the accounting procedures and monthly closure;
  • Support Finance Manager during any inspections from Ukrainian Tax Authorities or any other agencies;
  • To calculate pay and record social contribution, income taxes and other liabilities to local agencies.
  • Bank and cash management

  • Register all potential payments in payment register form in share drive; make sure all relevant information available;
  • Update payment register form regularly, before and after payments done;
  • Register all payments in online banking system after validation by Head of Mission and Administrative Coordinator.
  • Ensure correctness of registered invoices for payment in online banking system (supplier name, bank details, invoice number, description etc.)
  • Convert foreign currency into to local currency in online banking system when needed;
  • Reconcile payment register form with bank statement to make sure there are no pending invoices for payment;
  • Support Accountant and Finance Manager during the salary payment process;
  • Supervise physical maintenance and safety of cash box and report immediately any discrepancies to Finance Manager;
  • To manage the petty cash and prepare bank transfers;
  • To check, before making any payment, that the accounting records and the quality of accounting documents are compliant with PUI regulations and procedures;
  • To undertake the necessary process with the bank (corporate cards, signature rights, access to online banking system, etc.);
  • Support Finance Manager and Administrative Coordinator with monthly cash request;
  • Audit

  • Within two month after the end of the project conduct a pre- review of project transactions and supporting documents to make sure donor rules and regulations and PUI policies and procedures followed;
  • Prepare all documents for audit as per audit request and with general guidance of Finance Manager;
  • Support Finance Manager during the audits and make sure auditors receive full support;
  • Request supporting documents from other departments as per auditor s request and follow up to make sure all required documentation provided on time;
  • Provide any other support that auditors might need during the audit;
  • Support Finance Manager and Administrative Coordinator on post audit follow up and process improvements;
  • Partner reports

  • Follow up with partners (sub-grantees) to make sure they provide financial reports on time;
  • Review and check partner s financial reports;
  • Liaise with partners in case of any missing supporting documents or other comments on financial report;
  • Provide partner financial reports to Finance Manager and Administrative Coordinator for final validation;
  • Prepare payment vouchers for partner transactions and make sure they appropriately registered in cashbook;
  • Track partner payments, advances and reports by projects to make sure data on received amounts, reported expenses and balances by projects are available;
  • Follow up cash requests for the partners and make sure funds transferred on time to partners;
  • Archiving and general financial support

  • Responsible for archiving all accounting & finance documents according to PUI procedures;
  • Translate any accounting and financial documents if needed;
  • Follow up with base regarding original of supporting documents (invoice, GRN, donation agreements, act of acceptance, service contracts etc.);
  • Replace Finance Manager or any other members of finance team during the absence;
  • Any other tasks assigned by Finance Manager and Administrative Coordinator;
  • CONDITIONS

    Starting date : January 2022

    Fixed-term contract with possible extension

    Location : Kyiv

    Working days : Monday to Friday

    HOW TO APPLY?

    Interested candidates should submit their CV and cover letter in English including at least 2 reference contacts.

    Applications should be sent before January 20th, 2022 to Отправить резюме

    PUI reserves the right to interview candidates on a rolling basis, so the candidate might be selected before the closing date.

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