National Reports and Public Information Officer
OpenIGO
Ukraine, Kramatorsk
5 днів тому

Duties and Responsibilities

Summary of Key Functions :

  • Supporting Public Information and Reporting Unit in maintaining of efficient standardized reporting mechanism, ensuring effective and timely reporting to UNOCHA Country Office management and all applicable stakeholders;
  • Supporting Public Information and Reporting Unit in the production of a specific type or types (e.g. print, broadcast, etc.
  • of information communications products (e.g. press kits, press releases, feature articles, speeches, booklets, brochures, backgrounders, audio-

  • visual materials, radio spot programmes etc.);
  • Under the guidance of supervisor undertaking activities to promote media coverage and media outreach, (e.g. press conferences, use of social media, interviews, press seminars and other special activities, such as media trips to field locations), of priority issues and / or major events;
  • Contributing to drafting, publishing and dissemination of photo and video content of communities affected by the conflict in eastern Ukraine.
  • This includes engagement with local authorities and humanitarian organizations, including their communications colleagues, to organize visits to conflict-

    affected communities, and document stories, including through collecting photo and video content, which depicts the humanitarian needs, people’s lives and the response efforts.

    Supporting Public Information and Reporting Unit in maintaining of efficient standardized reporting mechanism, ensuring effective and timely reporting to UNOCHA Country Office management and all applicable stakeholders through :

  • Facilitation of data and information compilation for development of comprehensive reports on daily and weekly basis;
  • Supporting in verification of the accuracy of facts, figures, references, etc., through research, reference sources and consultation with UNOCHA colleagues and as necessary, with external partners;
  • Timely and effective preparation and distribution of regular reports on the humanitarian situation to the relevant parties and as per established procedures;
  • Drafting concise, analytical and high-quality talking points, statements, media advisories, reports and presentations in English, Ukrainian and Russian;
  • Supervising and providing guidance to the general service staff members of the unit (e.g., Translation Assistant) for ensuring high-
  • quality translation of the respective UNOCHA materials and products in English, Ukrainian and Russian, upon request assists supervisor in proofreading and editing of all applicable materials;
  • Ensuring flow of information and analysis of developments in the country / region, including tracking trends and sharing reports with management and key partners;
  • Support in collecting stories from the field and drafting weekly Digital Situation Update highlights;
  • On the basis of official UN and HCT documentation and other sources, preparation of reporting materials for articles or chapters for inclusion in UN newsletters, HCT public information products, periodicals, and other reports;
  • Developing clear and concise reports as well as power-point presentations for various meetings, workshops, conferences, etc upon request;
  • Continuously capturing and compiling lessons learnt for utilization in future in terms of reporting activities.
  • Supports Public Information and Reporting Unit in the production of a specific type or types (e.g. print, broadcast, etc.

    of information communications products (e.g. press kits, press releases, feature articles, speeches, booklets, brochures, backgrounders, audio-

    visual materials, radio spot programmes, etc.) by :

  • Proposing topics, undertaking research, determining appropriate medium and target audience;
  • Taking the leading role on collection, compilation and drafting of the major publications, ensuring that all terminology is correct with the appropriate style to audiences;
  • Coordinating, monitoring and finalizing the production process for the major publications;
  • Ensuring that all UN OCHA reports and materials adhere to established standards and conform with the United Nations policy and practices;
  • Ensuring that phraseology and terminology are correct and that the style is appropriate to the audience;
  • Editing for continuity, logical arrangement, completeness, relevance of material, readability, clarity of expression, internal consistency, as well as spelling, punctuation and grammar.
  • Under the guidance of Public Information and Reporting Unit undertaking activities to promote media coverage and media outreach, including social media (e.

    g. press conferences, interviews, press seminars and other special activities) through :

  • Development of a media strategy, including social media package and action plans;
  • Organizing and leading coordination with humanitarian organizations and local authorities to collect, draft and publish human interest stories, photo stories and video content;
  • Supporting to maintain OCHA Ukraine social media platforms (Facebook, Twitter) through collecting information and drafting of posts, with regular and up-
  • to-date information about field operations and the humanitarian situation on the ground;
  • Setting up and maintaining files / records, answering queries from the press, in person, by phone and by email;
  • Providing assistance in disseminating up-to-date, substantive and comprehensive information to members of accredited media with the UN, members of delegations, specialized agencies, and various HCT members;
  • Initiating pro-active media outreach efforts;
  • Proposing and arranging press conferences / media coverage;
  • Disseminating materials and consulting with press on approach / story angle and other information requests.
  • Contributing to drafting, publishing and dissemination of photo and video content of communities affected by the conflict in eastern Ukraine.

    This includes engagement with local authorities and humanitarian organizations, including their communications colleagues, to organize visits to conflict-

    affected communities, and document stories, including through collecting photo and video content, which depicts the humanitarian needs, people’s lives and the response efforts :

  • Coordinate, organize and undertake field visits for collecting first-hand information from the beneficiaries, participates in the multi-
  • agency missions and field trips, ensuring effective interaction and liaison with different stakeholders;
  • Take high quality photos and video materials about the humanitarian situation in eastern Ukraine in the conflict-affected communities, IDP collective centres as well as crossing points.
  • Store, file, and lead work on editing photo and video products for public use;
  • Draft stories, including human interest stories about beneficiaries, their needs and the response efforts of humanitarian organisations, and coordinate publishing these stories on OCHA and UN platforms, including social media;
  • Based on field information, and content collected from field missions, propose regular content for OCHA Ukraine social media accounts, with high quality photo and video material as well as stories, quotes, and updates;
  • Carrying out any other responsibilities as requested by the Supervisor.
  • Impact of Results :

  • The key results have an impact on effective reporting and dissemination of information on the humanitarian issues and response.
  • Maximum professionalism and added capacity in supporting the implementation of UNOCHA Ukraine work plan in regard to reporting work are ensured.

    Competencies

  • Professionalism : Knowledge of current events, internal policies, processes and procedures related to communication, production and dissemination of respective reports via multiple platforms, including social media;
  • ability to research information from a variety of sources; ability to rapidly analyze and integrate diverse information from varied sources;
  • ability to identify relevant issues, opportunities and risks in an international environment; shows pride in work and in achievements;
  • demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • remains calm in stressful situations;
  • Communication : Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately;
  • asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience;
  • Teamwork : Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise;
  • is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
  • Leadership and Self-Management : remains calm, in control and good humored even under pressure; responds positively to critical feedback and differing points of views;
  • focuses on result for the client;
  • Planning and Organizing : Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
  • adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning;
  • monitors and adjusts plans and actions as necessary; uses time efficiently.

    Required Skills and Experience

    Education :

  • Master’s degree (or equivalent) in social sciences, communications, public relations, international relations or other field related to the post description;
  • Bachelor’s degree with additional 2 years of relevant experience can be accepted in lieu of Master’s degree.
  • Experience :

  • Up to 2 years of relevant professional experience in reporting, communications or other relevant field;
  • Excellent drafting skills and high competence in data collection, compilation, analysis and reporting is required;
  • Experience in the usage of computers and office software packages, good knowledge and experience in handling of web-based management systems;
  • Familiarity with the UN system and previous experience with a multilateral or international organization will be an asset;
  • Experience in the usage of graphic and layout software (Adobe Illustrator, InDesign, etc) will be an asset.
  • Language Requirements :

  • Fluent command of written and spoken English, Ukrainian and Russian.
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