Business Support Coordinator
Kiev, Kiev, Ukraine
5 днів тому


Pro-actively analyses and performs complex and diverse administrative tasks and manages the reception. Daily activities may include interaction with high-level contacts and exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgment.


  • Welcoming and looking after designated office visitors in a friendly manner and providing general support to visitors.
  • Answering calls from the main switchboard and maintaining polite and professional communication via phone, e-mail, and mail
  • Provides general administrative support including preparing communications, maintaining schedules, assisting with onsite meetings when required.
  • Compiling and submitting hard copy office corporate expense
  • Checks and makes minor adjustments to work methods to solve problems that are routine and typically exist in current work processes and systems.
  • Liaising with, vendor creation and raising payment requisitions for third party suppliers, clients, and other staff for office related purchases.
  • Update and maintains relevant contact lists
  • Coordinate office procedures particularly related to staff ID card distribution, new joiner support, fuel cards and other tasks where relevant.
  • Helping maintain workplace security by issuing and collecting badges / access cards as necessary.
  • Providing security department support where required.
  • Manage budget monitoring, analyze and signal anomalies
  • Liaising with facilities management office to ensure safe and comfortable office environment where required.
  • Devising and maintaining office systems to deal efficiently with paper flow.
  • Organizing and storing paperwork, documents and computer-based information.
  • Work closely with other Business Support Coordinators across the region and collaborating on projects as and when required.
  • Covering other business support colleagues during busy periods, vacation and sickness.
  • Manage incoming & outgoing couriers as well as incoming mail / post.
  • Manage office stationery and supply inventory
  • Assisting all the employees with general ad-hoc administrative tasks including copying, faxing, preparing meeting and training rooms amongst others where relevant.

  • Knowledge of Microsoft Office Applications (Word, Excel, Access, PowerPoint)

  • 5 years of administrative experience
  • Required Skills

  • Electronic meeting / calendar coordination
  • Budget / cost center management
  • Advanced communication skills (written & verbal)
  • Telephone techniques and etiquette
  • Switchboard management
  • Records management
  • Strong computer skills PowerPoint, Excel, Word and HR Information System.
  • Excellent written and oral communication skills.
  • Excellent organizational skills; attention to detail, ability to plan and prioritize.
  • The ability to work on own initiative and to tight deadlines.
  • An understanding of confidentiality issues and the use of discretion.
  • Honesty and reliability.
  • Ability to multitask.
  • Time management
  • Additional Information

  • Posting Date : Jun 9, 2021
  • Travel : No
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