Fixed term 12 months ASAP
ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.
We go the last mile : ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach areas.
With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements more than 500 projects a year, reaching over 20 million beneficiaries.
ACTED Whole of Ukraine
ACTED started its operations in Eastern Ukraine in 2015 to provide support to vulnerable people affected by the conflict that began in 2014.
In 2022, as refugees are fleeing clashes across Ukraine triggered by military operations, ACTED is now extending its activities to deliver critical assistance to displaced persons in the main hosting regions and to support self-help and local organizations groups that have spontaneously formed.
As the number of civilian casualties continues to grow and damage to critical infrastructure increases, ACTED is scaling-up its humanitarian assistance to help ensure those in transit, internally displaced or remaining in hotspots receive the basic support they need, including cash assistance, water, food and hot meals, blankets, hygiene supplies and access to mobile heating points.
Finally, ACTED is also taking part in the ongoing efforts to provide humanitarian assistance to refugees in the neighbouring countries of Poland, Romania and Moldavia where 3 humanitarian response teams have been deployed.
You will be in charge of
1.Supply chain management
from the planning stage, to contract signature until delivery completion; the Senior CLM is in particular arranging Procurement Committee sessions.
through framework contracts in particular.
Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem solving.
Stocks & deliveries : Ensure appropriate storage network & stock management standards across the country
Identify & settle warehouses / storage space based on needs.
Ensure goods transportation means are secured as per needs.
Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving.
Maintain a regular information across teams about stock levels & expected lead-times.
Manage periodic inventories, stock clearance and investigations over discrepancies.
2.Transversal logistical management
Organize regular drivers training and refreshers.
Fuel : Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements.
Asset : Deploy an efficient asset allocation & maintenance plan across the country
Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective actions.
Manage asset maintenance plans, control & optimize related costs.
Manage assets donations, obsolescence & replacements over the time in compliance with internal & external regulations.
Premises : Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an efficient general services approach
Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and financial criteria, in close liaison with Country Director and Country Finance Manager.
Coordinate monthly inventories of other goods.
Ensure that security & safety guidelines are applied in premises.
Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate budgets accordingly.
Control & optimize communication & IT costs.
Ensure administrative requirements are met toward local authorities for communication means in use.
Ensure monthly data back-up (server, computers local data, emails, etc.).
Guarantee that IT security standards are applied, and lead crisis management in country in close liaison with HQ if required.
Organize IT staff regular training & refreshers.
3.Compliance & transparency
4.Leadership
In particular, ensure the timely & exhaustive review of IPs logistics documentation.
Expected skills and qualifications
Conditions
