Position Title : Deputy Chief of Mission Senior Programme Coordinator
Duty Station : Kiev, Ukraine
Classification : Professional Staff, Grade P5
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 28 October 2020
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners.
IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at .
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM.
For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates :
External female candidates :
Candidate from the following non-represented member states :
Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include :
All external candidates, except candidates from non-represented member states of IOM and female candidates.
Under the direct supervision of the Chief of Mission (CoM) and in collaboration with relevant departments at the Regional Office (RO) in Vienna, Austria, and Headquarters (HQ), the successful candidate will be responsible and accountable for overseeing programming for a wide range of programmes and projects implemented by IOM Ukraine as well as supporting the CoM with CO resources management and policy development, promoting the implementation of the IOM Emergency Response Strategy in view of the protracted conflict in the eastern part of Ukraine, and representing IOM Ukraine in the absence of the CoM.
Core Functions / Responsibilities :
Upon delegation by the CoM, represent the Organization and effectively engage with government authorities, diplomatic missions, donors, International Organizations, Non-Governmental Organizations (NGO), and the UNCT to promote new activities and opportunities, establish frameworks for interaction and joint collaboration, and fundraise for projects and programmes.
Oversee the formulation of country strategies, policies and approaches across IOM Ukraine’s operational portfolio, and identify and develop new programmes to address emerging needs.
Suggest avenues for strategic Country Office (CO) development based on identified resource mobilization opportunities to maximize IOM’s in-country potential, as well as plan and execute follow-up on these initiatives.
Operationalize the development of IOM CO Strategy and Operational Plans including technical, budgetary, administrative, and security issues.
Establish and maintain strong and regular liaison with project / programme partners and any other concerned agencies to ensure effective coordination and implementation of ongoing activities.
Provide recommendations to the CoM / Senior Management to improve the overall performance of the CO. Organize regular Management Coordination Meetings (MCM) and meetings with external partners (UN / Govt etc.
and draft speeches / talking points.
Oversee the implementation of programmes at national and regional level; identify potential and existing obstacles to programme delivery through continuous monitoring of new programme areas that reflect changes in host country / ies and donor priorities.
Supervise the preparation of key monthly implementation and periodic reports to donors on programme delivery, including quarterly reports to donors and HQ on budgetary expenditure and results and final reports.
Ensure compliance with IOM and donor regulations and obligations as indicated in the funding agreements, project documents, work plans and budgets.
Perform periodic field visits to create relationships with local authorities, represent IOM at events and meetings and monitor programme activities in conflict impacted and other areas of Ukraine where IOM operates.
Work closely with the CoM and Unit Heads to enhance inter-unit collaboration and coordination, to maximize efficiencies and efficacy within the CO programming, to ensure that all units work towards common goals and a consistent and coherent strategy.
In close collaboration with Senior Resources Management Officer (SRMO) and Senior Management Team (SMT), contribute to the development and implementation of the CO’s plan for staff orientation, learning and professional growth.
Formally deputize for the CoM on an ongoing basis and exercise CO management responsibility in this respect.
Perform such other duties as may be assigned.
Required Qualifications and Experience :
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English (oral and written) and French and / or Spanish is required. Working knowledge of Russian / Ukrainian is a distinct advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and / or oral assessments.
Accredited Universities are the ones listed in the UNESCO World Higher Education Database ().
Required Competencies :
Values - all IOM staff members must abide by and demonstrate these three values :
Core Competencies behavioural indicators level 3
Managerial Competencies behavioural indicators level 3
assists others to realize and develop their potential.
IOM’s competency framework can be found at this link.
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.
For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23 : 59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.