Administrative Assistant
Covance Inc
Kiev, Ukraine
2 днів тому

Job Overview :

Covance by labcorp is looking to recruit Admin Assistant to join our local team in Ukraine

Responsibilities include :

  • Support the Senior Regional Facilities Manager CEE in Regional Projects as administrative support
  • Support Facilities & Office Coordinator as required in the current local projects
  • Manage archive
  • Manage the local vendors in respect of the office support technical issue, cleaning, office supply (stationary, tea, coffee, etc.)
  • Contacts with the Property Manager in respect of the office current tasks
  • Maintain stock of supplies for office, prepare order forms, and follow up on deliveries
  • Being involved into the management of the mobile phones purchasing and collecting the old devices
  • Support the management of company cars short and long term leasing
  • Prepare for new starters (tasks vary depending on office or field based) (program access badge, order mobile phone and home office equipment, request land line, set-up user in travel agent portal, prepare receipts for signature)
  • Prepare for leavers : collect equipment, mobile phone, de-activate profile in travel agent portal, de-activate access badge)
  • In addition, you would be involved in some receptionist tasks :

  • Greet visitors and keeping the Visitor Log Book
  • Answer and transfer the incoming telephone calls
  • Book taxi service for visitors
  • Send and collect the courier packages
  • Book conference rooms and support the set-up of the conference room and organize the refreshment if needed and agreed
  • Other related Ad Hoc tasks
  • Education / Qualifications :

  • University / college degree
  • Experience :

  • Previous administrative experience and / or clinical research experience is a plus, but not obligatory
  • Fluent in local office language and in English, both written and verbal
  • Computer literate in MS Windows and MS Office (especially Word, Excel and Power Point)
  • We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

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